PRIVACY NOTICE

ABOUT US AND THE PURPOSE OF THIS NOTICE

Reza Motazedi and Co. LLP is a firm of Chartered Accountants, Tax, and business advisors.

We are registered in England and Wales as a limited liability partnership under number
OC434519 and our registered office is at 7 Bell Yard, London, WC2A 2JR.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data
controller’. This means that we are responsible for deciding how we hold and use personal
data about you. We are required under the Data Protection Legislation to notify you of the
information contained in this privacy notice.

We have appointed Reza Motazedi as Head of Privacy who is our Data Protection Point of
Contact and is responsible for assisting with enquiries in relation to this privacy notice or our
treatment of your personal data. Should you wish to contact our Data Protection Point of
Contact you can do so using the contact details noted at paragraph (Contact Us), below.

THE KIND OF INFORMATION WE HOLD ABOUT YOU
The information we hold about you may include the following:
• your personal details (such as your name and/or address);
• details of contact we have had with you in relation to the provision, or the proposed
provision, of our services;
• details of any services you have received from us;
• our correspondence and communications with you;
• information about any complaints and enquiries you make to us;
• information from research, surveys, and marketing activities.

HOW WE MAY COLLECT YOUR PERSONAL DATA
We obtain your personal data directly from you when:
• you request a proposal from us in respect of the services we provide;
• you engage us to provide our services and during the provision of those services;
• you contact us by email, telephone, post or social media (for example when you have
a query about our services).

We may also obtain your personal data indirectly from third parties and/or publicly available
resources.

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HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We may process your personal data for purposes necessary for the performance of our
contract with you and to comply with our legal obligations. This may include processing your
personal data where you are an employee, subcontractor, supplier or customer of our client.
We may also process your personal data for the purposes of our own legitimate interests
provided that those interests do not override any of your own interests, rights and freedoms
which require the protection of personal data. This includes processing for marketing,
business development, statistical and management purposes.
Please note that we may process your personal data for more than one lawful basis
depending on the specific purpose for which we are using your data.

SITUATIONS IN WHICH WE WILL USE YOUR PERSONAL DATA
We may use your personal data to:
• carry out our obligations arising from any agreements entered between you and us
which will most usually be for the provision of our services;
• carry out our obligations arising from any agreements entered between our clients
and us which will most usually be for the provision of our services, where you may be
a subcontractor, supplier or customer of our client;
• provide you with information related to our services and our events or seek your
thoughts and opinions on the services we provide; and
• notify you about any changes to our services.
In some circumstances, we may anonymize or pseudonymize the personal data so that it
can no longer be associated with you, in which case we may use it without further notice to
you.
We may also process your personal data without your knowledge or consent, in accordance
with this notice, where we are legally required or permitted to do so.

DATA RETENTION
We will only retain your personal data for as long as is necessary to fulfil the purposes for
which it is collected.
When assessing what retention period is appropriate for your personal data, we take into
consideration the requirements of our business and the services provided, any statutory or
legal obligations and the purposes for which we originally collected the personal data.

CHANGE OF PURPOSE
Where we need to use your personal data for a reason, other than the purpose for which we
originally collected it, we will only use your personal data where that reason is compatible
with the original purpose. If we need to use your data for a new purpose, we will notify you
and communicate our legal basis for this new processing.

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DATA SHARING
We will share your personal data with third parties where we are required by law, where it is
necessary to administer the relationship between us or where we have another legitimate
interest in doing so. This may include sharing your personal data with a regulator or to
otherwise comply with the law.
“Third parties” includes third-party service providers. The following activities are carried out
by third-party service providers: IT services, professional advisory services, administration
services, marketing services and banking services. We only permit our third-party service
providers to process your personal data for specified purposes and in accordance with our
instructions
We may share your personal data with other third parties, for example in the context of the
possible sale or restructuring of the business. We may also need to share your personal
data with a regulator or to otherwise comply with the law.

TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA
(EEA)

We will not transfer the personal data we collect about you outside of the EEA.

DATA SECURITY
We have put in place commercially reasonable and appropriate security measures to
prevent your personal data from being accidentally lost, used or accessed in an
unauthorised way, altered or disclosed. In addition, we limit access to your personal data to
those employees, agents, contractors and other third parties who have a business need to
know. They will only process your personal data on our instructions, and they are subject to
a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will
notify you and any applicable regulator of a suspected breach where we are legally required
to do so.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Should your
personal information change, please notify us of any changes of which we need to be made
aware by contacting us, using the contact details below.
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
• Request access to your personal data. This enables you to receive details of the
personal data we hold about you and to check that we are processing it lawfully.
• Request correction of the personal data that we hold about you.

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• Request erasure of your personal data. This enables you to ask us to delete or
remove personal data where there is no good reason for us continuing to process it.
You also have the right to ask us to delete or remove your personal data where you
have exercised your right to object to processing (see below).
• Object to processing of your personal data where we are relying on a legitimate
interest (or those of a third party) and there is something about your situation which
makes you want to object to processing on this basis. You also have the right to
object where we are processing your personal information for direct marketing
purposes.
• Request the restriction of processing of your personal data. This enables you to ask
us to suspend the processing of personal data about you, for example if you want us
to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data to you or another data controller if the
processing is based on consent, carried out by automated means and this is
technically feasible.

If you want to exercise any of the above rights, please email our data protection point of
contact Reza Motazedi.
You will not have to pay a fee to access your personal data (or to exercise any of the other
rights). However, we may charge a reasonable fee for the administrative costs of complying
with the request if your request for access is manifestly unfounded or excessive.
Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and
ensure your right to access the information (or to exercise any of your other rights). This is
another appropriate security measure to ensure that personal information is not disclosed to
any person who has no right to receive it.

RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the collection,
processing, and transfer of your personal data for a specific purpose (for example, in relation
to direct marketing that you have indicated you would like to receive from us), you have the
right to withdraw your consent for that specific processing at any time.
Once we have received notification that you have withdrawn your consent, we will no longer
process your personal information (personal data) for the purpose or purposes you originally
agreed to, unless we have another legitimate basis for doing so in law.

CHANGES TO THIS NOTICE
Any changes we may make to our privacy notice in the future will be provided to you by
email.

CONTACT US
If you have any questions regarding this notice or if you would like to speak to us about the
way we process your personal data, please email us directly to Reza@motazedi.co.uk.

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You also have the right to make a complaint to the Information Commissioner's Office (ICO),
the UK supervisory authority for data protection issues, at any time. The ICO’s contact
details are as follows:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745
Website: https://ico.org.uk/concerns
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